Privacy Policy

Privacy statement

Personal data is information about personal or factual circumstances of an identified or identifiable natural person. This includes name, address, telephone number and date of birth, but also all other data that can be related to an identifiable person.

Since personal data enjoy special legal protection, they are only collected by us insofar as this is necessary for the provision of our website and the provision of our service. Below we describe which personal information we collect during your visit to our website and how we use it.

Our data protection practice is in accordance with the legal regulations, in particular those of the general data protection regulation of the EU (GDPR). We collect, process and store personal data only insofar as this is necessary for the functional provision of this website and our content and services, for processing enquiries and, where applicable, for processing orders or contracts. Where required, processing is based on consent or another applicable legal basis.

Responsible body

Responsible body in the sense of the GDPR and other national data protection laws of the member states as well as other data protection regulations:

S4FN Bilisim A.S.
Armaganevler Mah. Gursel Sok. No:17-15
34760 Istanbul
Email: contact@s4fn.com
Telephone: +90 216 606 19 27

Data protection officer

S4FN Bilisim A.S.
Armaganevler Mah. Gursel Sok. No:17-15
34760 Istanbul
Email: contact@s4fn.com
Telephone: +90 216 606 19 27

Provision of the website and log files

Each time you access our website, our system automatically collects data and information from the system of the accessing computer. This may include browser type and version, operating system, IP address, date and time of access, accessed pages and resources, and referrer information.

This data is stored in system log files. It is not stored together with other personal data in a way that identifies individual visitors.

• Legal basis: Art. 6 para. 1 lit. f GDPR.
• Purpose: maintaining website compatibility, troubleshooting, abuse prevention, optimization, and security of information technology systems.
• Storage duration: technical data is deleted when no longer required and no later than 3 months after access.
• Appeal and removal: options are based on applicable data protection rights described in this policy.

Changes to this data protection declaration

We reserve the right to change this data protection declaration to adapt it to changed legal situations or changes to our services or data processing. Where user consent is required, changes will only be made with the consent of users. Users are requested to inform themselves regularly about the content of this data protection declaration.

Contact forms and quotation forms

Our website offers forms whose use involves the collection, processing and storage of personal data.

Contact forms

• Scope: the data you enter in our contact forms.
• Legal basis: Art. 6 para. 1 lit. a GDPR.
• Purpose: processing the specific contact request received through the form.
• Storage duration: after processing your request, collected data is deleted unless legal retention periods apply.

Quotation form

• Scope: data entered in form fields and uploaded if necessary.
• Legal basis: Art. 6 para. 1 lit. b GDPR.
• Purpose: processing your application or request.
• Storage duration: data is deleted once processing is complete unless there is a justified interest or legal requirement for retention.

Web tracking and analytics

We may use web tracking services to evaluate visits to this website, optimize our website, and make it more available. These services may use cookies and may process data such as IP address and user activity. Where required, processing is based on consent.

Google services

Our website may use services provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, including Google Ads services, Google Analytics, Google Tag Manager, Google APIs, DoubleClick, and related audience or remarketing services.

These services may process personal data and may transfer data outside the European Union. Further information about Google privacy practices is available at https://policies.google.com/privacy.

You can prevent collection and processing of data by deactivating script execution in your browser, using script blockers such as NoScript or Ghostery, activating “Do Not Track” browser settings, or using browser add-ons provided by Google where applicable.

External web services and processing outside the EU

Our website may use active JavaScript content from external providers. By accessing our website, these providers may receive personal information about your visit. Processing outside the EU may be possible. You can prevent this by disabling JavaScript or using script-blocking browser extensions, though this may restrict website functionality.

Cookies

We use cookies on various pages to enable certain functions of our website. Cookies are small text files stored by your browser. They may be used to identify the browser when returning to our site or to improve usability.

• Legal basis: Art. 6 para. 1 lit. f GDPR where applicable.
• Purpose: maintaining website functionality, improving usability, and enabling individual service features.
• Storage duration: cookies are stored until deleted or until the browser session expires for session cookies.
• Removal: you can configure your browser to prevent cookies, decide case by case, or delete stored cookies.

TLS encryption

We protect the transmission of your data with a secure TLS connection. TLS is a security technology that helps ensure personal data is transferred securely over the Internet and cannot be viewed by third parties.

Data security and communication by email

Your personal data is protected by technical and organizational measures during collection, storage and processing. In the case of unencrypted email communication, we cannot guarantee complete data security on the transmission path, so we recommend encrypted communication or postal communication for confidential information.

Revocation, information, correction, deletion and blocking

You have the right to free information about your stored data at appropriate intervals and the right to correction, blocking or deletion of your data at any time, where legally applicable. You may revoke any permission you have granted us to use personal data at any time.

Requests can be sent to:

S4FN Bilisim A.S.
Armaganevler Mah. Gursel Sok. No:17-15
34760 Istanbul
Email: contact@s4fn.com
Telephone: +90 216 606 19 27

Right to data portability

You have the right to receive personal data that you have transmitted to us in a structured, commonly used and machine-readable format. You may also request that we transfer this data to another responsible party where technically feasible and legally applicable.

Right of appeal to a supervisory authority

If you suspect that your data is being processed unlawfully, you have the right to contact a supervisory authority in the EU Member State of your place of residence, workplace or place of alleged infringement.

Newsletter

We may send newsletters, emails and other electronic notifications containing promotional information with the consent of recipients or with legal permission. Subscriptions may use a double opt-in process and may log subscription and confirmation times and IP addresses to document consent.

To subscribe to the newsletter, users generally provide an email address. Users can cancel newsletter subscriptions at any time by using the unsubscribe link included in each newsletter or by contacting us.

Newsletter mailing service

The newsletter may be mailed by MailChimp, a newsletter mailing platform from Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. MailChimp’s privacy policy is available at https://mailchimp.com/legal/privacy/.

Newsletter success measurement

Newsletters may contain a web beacon that allows technical and statistical analysis such as opening time, links clicked, browser and system information, IP address and retrieval time. These evaluations help improve newsletter content and technical delivery.

Status: February 2020