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MTD UK, SAF-T

MTD UK

Making Tax Digital Making Tax Digital is the government’s plans to make it easier to submit their tax. HMRC is aiming to be one of the most digitally advanced tax administrations in the world. Making Tax Digital is one of the ways to achieve this purpose.
With UK MTD, it will be more effective more efficient easier for taxpayers to get their tax right.

VAT-registered businesses with a taxable turnover above the VAT threshold are now required to use the Making Tax Digital service to keep records digitally and use software to submit their VAT returns for VAT periods that started on or after 1 April 2019.

The exception to this is a small minority of VAT-registered businesses with more complex requirements. As part of planning for the VAT pilot, HMRC continued to engage with stakeholders and listen to their concerns about business readiness for Making Tax Digital. We have made the decision to delay mandatory for these customers until 1 October 2019 to ensure there is sufficient time to test the service with them in the pilot before they are mandated to join.

HMRC has published a VAT Notice  which explains the rules for Making Tax Digital for VAT and about the digital information that must be kept.

You can access the VAT notice from HMRC’s Page for UK MTD VAT Notice.

S4FN has prepared an add-on for your MTD UK needs. You can check if from UK MTD product page.
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MTD UK, SAF-T
Making Tax Digital (MTD) in the UK, is HMRC’s new digitally advanced tax system. In the first phase, MTD focuses on VAT and all businesses with a turnover above the VAT threshold are required to keep digital records and submit VAT returns electronically through MTD compliant software like S4FN MTD UK SAP add-on.  

Reporting Format: The electronic format needs to be a structured XML format or an unstructured PDF format.  

When & Who is Impacted:
  • VAT period starting on or after 1 April 2019.
  • VAT registration threshold of £85,000 will need to keep VAT records digitally and file their VAT returns.

Who is not impacted:
  • Businesses who are not VAT registered.
  • Businesses who are exempt from online VAT submissions.
  • Making Tax Digital will not be mandated for taxes other VAT until at least April 2020.
  • Businesses with a taxable turnover below the VAT threshold in the twelve months leading up to 01.01.2019 or any twelve month period
  •  
  • Which data need to be filled:
  • Box 1: VAT due in the period on sales and other outputs
  • Box 2: the VAT due in the period on acquisitions from other member states of the EU
  • Box 3: total VAT due
  • Box 4: VAT reclaimed in the period on purchases and other inputs (including acquisitions from the EU)
  • Box 5: net VAT to pay to HMRC or reclaim
  • Box 6: total value of sales and all other outputs excluding any VAT
  • Box 7: the total value of purchases and all other inputs excluding any VAT
  • Box 8: total value of all supplies of goods and related costs, excluding any VAT, to other EU member states
  • Box 9: total value of all acquisitions of goods and related costs, excluding any VAT, from other EU member states
Contact for more information.
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RTIR Hungary, SAF-T

S4FN SAP Add-On is ready to connect your SAP ERP system to NAV.  It can directly send data to NAV system without any cloud integration or any third party software. Besides, it can be integrated with any integration service.


You are not require to use any cloud integration. The Add-on generates the whole XML in SAP ERP.
Connectivity with NAV requires only redirecting this whole ready XML to NAV. It is very easy to implement. It doesn’t require any e-seal like SII Spain. 
No additional middleware, hardware, or software is needed.
Doesn’t require any cloud integration.
PI integration just requires a simple proxy class,
Integrable with any integration service,
Keeps data private, no other third party interfere with your data,
Doesn’t require any SAP update or note implementation,
Whole XML is ready and accessible on SAP ERP,
Implementation required just filling add-on customizations,
It has own namespace; therefore doesn’t effect existing objects.

Hungary Add on Implementation Steps

Add-on customizations
FI Document Type Mappings
SD Document Type Mappings
Connectivity Settings
Technical User Customization
PI Integration ( optional )

Hungary Add on Implementation Tasks High Level

  1. Agreement

  2. Transport exchange, customizations, connectivity -> 2 weeks estimated,

  3. Test and Training -> 1 week

  4. Go Live and Support


Please contact us for further information and  a RTIR Hungary Live Demo Session.

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RTIR Hungary, SAF-T
1-) What invoices must be reported?
Only issued invoices will be reported if taxpayers VAT exceeding 100,00 HUF.

2-) How do I adapt the invoice data exported from my ERP to the required XML schema?
S4FN connector(s) will transform related data which extracted from ERP system and send it to NAV with required format.

3-) What do I need to connect to the NAV?
The taxpayer must register in the NAV and create a Technical User for their IT provider in this way connection with the Hungarian tax authority can be established.

4-) What happens if the NAV platform is unavailable due to breakdown, maintenance or to failure of the internet service?
Companies will be report sales invoices in scope for the real time invoice reporting without delay, but within at least 24 hours to the system. In case of any failure after the system operate again taxpayer will have extra 24 hours to re-send files.

5-) What information do the XML messages contain?
  1. The date of issue;
  2. A sequential number, which uniquely identifies the invoice;
  3. Supplier´s name, address and VAT number
  4. Customer’s name, address and VAT number
  5. The description and quantity of the goods supplied as well as the description, extent and nature of the services supplied if it can be expressed in some unit of measurement;
  6. The date of the chargeable event and the date of advance payments, if they differ from the date of issue of the invoice;
  7. The taxable amount, the unit price of goods and services not subject to VAT and any discounts or refund, if they are not included in the unit price;
  8. The VAT rate applied;
  9. The VAT amount payable;
  10. In case you are reporting supplies of goods exempt or zero-rated, the reference to the applicable provision of law, or any other reference indicating that the supply of goods is (i) exempt or (ii) subject to the reverse charge mechanism, if applicable;
  11. identify the characteristics pursuant to the Hungarian VAT Act for on the supply of a new means of transport;
  12. Indicate that the particular provisions have been applied in connection to the activities of tour operators pursuant to the Hungarian VAT Act;
  13. Indicate that the particular provisions have been applied in connection with the supply of second-hand goods, works of art, collectors’ items and antiques;
  14. Legal representative´s name, address and VAT number, he is liable to pay VAT.
 

6-)Is a digital signature required to sign the XML file?
No, digital signature(dungle) is not required


7-) Because of internal security policies, our SAP ERP is not allowed to have direct external communication. All external communication (in/out) is passed through a middleware. Does your solution support communication via middleware?
Our add-on can call any uri provided. It is built in our standard solution. If you can provide an HTTP endpoint from middleware, add-on can be configured to call it without any development. On Lobster side incoming request should be redirected to Tax Agencies real uris. On SAP side it just requires a sm59 entry.

8- ) Is any development required on our system?

For the clients using PI as their integration service, it is needed to maintain send exit in our add-on.

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RTIR Hungary, SAF-T

From 1 July 2018, it is obligatory to provide data on invoices for transactions between domestic taxpayers with VAT of at least 100 thousand HUF.

 

The data on the data of the invoices issued and the documents with a single invoice shall be submitted electronically from 1 July 2018, shortly after the exhibition. When billing with a billing program, the billing information is transmitted immediately from the billing program to the NAV without human intervention, via public internet, immediately after the invoice has been made.

In principle, the disclosure obligation covers invoices for transactions between domestic taxpayers in which they have a VAT of 100,000 HUF or more.

 

 

S4FN RTIR Hungary SAP Add-on Features
  • No additional middleware, hardware, or software is needed,
  • Doesn’t require any cloud integration,
  • PI integration just requires a simple proxy class,
  • Integrable with any integration service,
  • Keeps data private, no other third party interfere with your data,
  • Doesn’t require any SAP update or note implementation,
  • Whole XML is ready and accessible on SAP ERP,
  • Implementation required just filling add-on customizations,
  • It has own namespace doesn’t effect existing objects.
     

Implementation Steps

Add-on customizations
  • FI Document Type Mappings
  • SD Document Type Mappings
 
Connectivity Settings
  • Technical User Customization
  • Integration Service Settings (if any)




Please contact us for further information and a live demo session.

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SAF-T, SII Spain
S4FN SIIM – Sending invoices to AEAT with S4FN on-premise SAP® addon

SIIM is an SAP  add-on which makes it easy to manage transfer of invoices to AEAT system. It will be mandatory to send invoices to AEAT system by July the first of 2017. For companies using SAP, an add-on without updating system  is a big advantage to complete implementation on time.  



In the case of legal requirements, there is always time pressure. Implementing a solution on time can be cumbersome in an SAP environment. 

Added Value with On-premise Add-On Solution


S4FN SIIM offers the following benefits:



Process of sending invoices can be done without any integration service. Add-On utilizes HTTP protocol to communicate with outer world, so a simple RFC HTTP connection is enough to integrate invoices to AEAT system. Using HTTP protocol leverages integrate add-on with other integration service. Since generating all valid XML transformation happens, inside SAP, add-on doesn’t need any external system. So implementation effort on communication is much lower.


 

A standard interface reduces the time and effort required to integrate the SAP invoices to AEAT.


Management of invoices are done centrally in one cockpit which is called SIIM. Users can do many task via this cockpit, view human readable HTML format, view XML format more technical, seeing reports of outgoing and incoming requests as xml format, seeing the status of the documents,  sending the documents, editing documents, uploading external invoices and many other.


 
Managing the invoices in a centralized manner increases transparency and reduces the risk of incorrect or missing invoices.


  • S4FN SIIM add-on doesn’t need any update on system or note implementation, highly lowering the implementation efforts.

  • Add-On checks the xml files generated before sending to AEAT to decrease the outgoing traffic generated by wrong XML structures.

  • Purchasing S4FN SIIM Add-On gives a ready to use solution to integrate invoices to AEAT on-time with lowest possible effort.

Download PDF version

 

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RTIR Hungary, SAF-T

According to recently adopted legislation in Hungary, as of 1 July 2018, the invoicing software of Hungarian taxpayers will be required to have a direct data connection with the Hungarian tax authority in order to report sales invoice data in real-time. This liability will apply to Hungarian business to business (B2B) invoices in which at least HUF100,000 (approx. €320) value added tax (VAT) is charged.

The requirement will also apply to entities that are only VAT registered in Hungary as well as to those whose invoicing function is managed abroad. Failure to meet the new obligation may result in a penalty up to HUF500,000 (approx. €1,700) per invoice.


   

According to latest proposal, the government has new Online Invoice System for companies and it’s ready with the new model(RTIR). Generation of this report will be in XML format and taxpayers must send the invoice data to NTCA without human intervention. The S4FN SAP solution generate of the XML file automatically For the Cloud Portal Solutions which you can employ CSV files and send it without any on-premise setup or we can integrate portal with your ERP system.

 

You don’t have to use any cloud integration.
The Add-on generates the whole XML in SAP ERP.

  • No additional middleware, hardware, or software is needed,

  • Doesn’t require any cloud integration,

  • PI integration just requires a simple proxy class,

  • Integrable with any integration service,

  • Keeps data private, no other third party interfere with your data,

  • Doesn’t require any SAP update or note implementation,

  • Whole XML is ready and accessible on SAP ERP,

  • Implementation required just filling add-on customizations,

  • It has own namespace doesn’t effect existing objects.


Please contact us for further information and a live demo session.

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SAF-T Financial is a standard format used in the exchange of accounting data. SAF-T, or Standard Audit File-Tax, is the result of a joint development collaboration between the business community, the accounting sector and the Norwegian Tax Administration, based on a recommendation by the OECD.    The Ministry of Finance is considering a proposal that the requirement of providing accounting data in this format should apply to any party with bookkeeping obligations as of 1 January 2017.
    However, it is expected that this will remain a voluntary arrangement up until 1 January 2018. Businesses with less than NOK 5 million in turnover, or fewer than 600 documents a year, are exempt from this requirement. However, if these businesses do have bookkeeping information electronically available, the requirement will apply to them.    

Simplification

The introduction of the standard format will make it easier for those obliged to keep accounts to submit accounting records to public authorities when requested to do so. It will also be easier to perform internal audits, and analyze and share data with others, such as external auditors. In the long run, the standard will make it easier to keep accounting records.  

Our Solution

S4FN SAP SAF-T add-on supports Norway SAF-T format. It is ready to use with simple customization steps.   Please contact for more info. Check product brief.
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A new tax law has set up new requirements in case of tax audit from 2014 onwards. Recent information from the French tax administration gives details on this new required FEC file. The extent of the requirements depends on the form of the French entity.   S4FN has developed add-on for SAP complies with the rules of FEC. Please contact for the product.
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SAF-T, SII Spain

 Since you are offering the SAP add-on solution, why we need an “S4FN Server”? What function does it play?   S4FN server and S4C connectors are optional if you demand to use an extra service we can provide it. It is an extra security layer. Some companies don’t want to give an access to SAP directly. S4C provides a simple solution for this kind of scenarios.


Does your solution include Authentication/Digital Signature process?   AEAT services need a client-side SSL authentication. For this reason, you have to install a valid SSL certificate in your SAP system. That is the only requirement for our add-on to be able to call SOAP service directly inside SAP. If it is hard to implement on your side or it will cause some extra issue on your side, you can use our S4C connector. Additionally, if you have PI or something like a mediator service you can also use them.


The implementation of your solution only takes 2~3 weeks. Does it include the data mapping, system configuration, and all system connection setup?   Our add-on can be installed by importing transport files and has some own customizations.Our add-on generates all customization mappings and generates necessary XML representations according to extracted data from standard SAP tables and customizations. Due to some companies firewall or transport mechanism, it could take longer time. This is the most time consumption for us. Apart from those, our add-on can be installed in 1-2 weeks.


Beside to buy your SAP add on, do we need to buy anything else to send file to Spain tax authorization?   You need a valid certificate. While you are sending your files you should use authorized SSL certificate. This certificate can be installed to SAP ERP. If you can install this digital certificate on your system, you don’t need anything extra or if you request we can help for it. Another option is you can use your existing PI or PI capable system to use this certificate or you can use our S4C Connector for this purpose.​


Do we have to buy SAP cloud platform, Integration service, to send the file to Spain tax authorization?   ​No. Tax agency mandates to use an authorized digital certificate while sending files. You can get a valid certificate from companies authorized by AEAT. Normally you should send your document in 4 business days to AEAT but this period will only be extended when the invoices have been issued by the recipient or by an accredited third-party,​ ​i​n these cases, the deadline will be 8 calendar days.


What is the function for your cloud solution in SaaS Model?   You don’t have to use our SaaS services, it is an optional choice. If you don’t have on-premise server capabilities you can use our services and  with our SaaS model we can provide an archiving solution or if you have an archiving mechanism we can adapt. Currently, you can use our XSD validation and archiving solutions. In SII Data transferred as XML representation to AEAT system. Before sending files to AEAT we do an XSD Validation. XSD Validation checks the XML against semantic issues so it guarantees that file semantically is valid. To be able to validate this XML we do an XSD check. Fact that SAP ERP is not capable of doing XSD check,  we have to that task outside of SAP. For XSD validation we use S4FN Connector. If you can implement an XSD validation logic on BizTalk,  you don’t have to use any extra component.


Do we have to buy your cloud solution if we buy your SAP add on?   No you don’t it is an another optional choice. Choosing a cloud-platform to send your files means you use a third-party to send your files. It extends sending deadline to 8 days which AEAT already documented that.


We use Biztalk. Can we use Biztalk to send file to and receive file from AEAT directly?   Our add-on uses HTTP calls to send files, a BizTalk mapping has to be implemented to send files to AEAT system. BizTalk can be placed in-between to systems AEAT and add-on for transferring.To be able to send files AEAT only requirement is to have a valid digital SSL certificate, you can get it from the authorized parties.


SAP notes mention that if we want to use SAP solution for SII, we need to buy SAP add on and SAP Cloud Platform, Integration Service, which charge monthly fee.  Do we have to buy the SAP cloud service?   Choosing a cloud-platform to send your files means you use a third-party to send your files. It extends sending deadline to 8 days which AEAT already documented that. You don’t have to buy SAP cloud to service for our own implementation.


Where is data saved regarding your SAP add on?  Is it saved on your server?   All files kept inside SAP, in /S4FN/ prefixed custom tables.


If we buy S4FN SAP add on, do it need any configuration?   Our own technical consultant and project managers are going to do all configurations.


If you do the configuration, will you leave us your configuration document?   Yes. You will get all technical documentations.


If we buy your SAP add on and use your S4FN Connector instead of build the XSD validation, do you charge us extra money?  Is S4FN connector a part of add on package?   It is a free component, we don’t charge any extra money. It is the part of the on-premise solution.


What is the whole test procedure (from extracting information from SAP >sending to AEAT> receiving confirmation from AEAT) for  using your S4FN connector or building a XSD validation in Biztalk?  Will your implementation team do this testing?      Yes, we do the full cycle test.


Do we have to apply any SAP OSS notes, so our SAP system can talk with your Add on smoothly without any issue?   No. No need to any upgrade. If in any case an object not in your system, we change it and move with a external transport in our namespace without affecting your system.


You mentioned that all your information are stored in custom table.  Where does the custom table sit: in our server or your server?  What is the landscaping to use your add on?   All data and program codes placed in your SAP server.   All our developments made on the version SAP EEP 6.0 EHP7. If you choose to use connector component, it requires 2GB RAM 2 Core CPU 100GB Storage Machine with Linux or Windows OS.


Don’t forget to book your live demo session today!

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