Hungary Online Account System – FAQ

Question Answers on the Online Accounting Service Obligation to be Performed From July 1, 2018
1. By July 1, 2018, the itemized reporting of invoices (summary report) is terminated?
What programs do you have to complete online data provision?
3. The design determines the eligibility for electronic data provision as a requirement for a billing program. Does this mean that from July 1, 2018, should anyone change their billing program or transition to an upgraded version of it?
4. Who is covered by the billing obligation? Will VAT registrants also have to prepare for data delivery?
5. Are invoices with a minimum of HUF 100,000 for a resident taxpayer to be bundled with the billing program, or is it possible to transfer all the invoice data?
6. The invoice is only for VAT purposes. , but the XSD available on the onlineszamla.nav.gov.hu ​​website is more than that. Why?
7. Do you also need to provide data on non-domestic accounts?
8. Who is responsible for and who is the responsibility of an online account for the account details?
9. Do the billing program still have an adatexport function next to the data service?
10. To what extent is it necessary to examine whether the data delivery from the billing program has been implemented immediately?
11. In the case of invoices over the 100,000 HUF tax limit, manual billing is prohibited?
12. Do you need to be included in the bill to have it entered into the online system?
13. Will PTGSZLAH remain after 1 July 2018?
14. The invoice for sales to another Member State or a third country does not include any assigned sales tax. Do not you have to provide these information? Will the recapitulative statement remain?
15. If an invoice is issued for the Hungarian VAT number of a company in another Member State by charging the sales tax, will the data on the invoice be reported?
16. Do the data on a domestic transaction with a reverse charge be reported without a limit value? If so, can you complete the 7-8 pages of the VAT Declaration?
17. Is the recipient of the invoice obliged to verify that the issuer of the invoice has fulfilled its reporting obligation?
18. Do you need to press the button or do you need to perform the billing program automatically?
19. If the billing program does not send you online immediately, what penalty can the developer of the billing program expect?
20. In case the subscription period of the billing program expires, can the developer require the user to purchase the updates due to the data delivery feature?

1. By July 1, 2018, the itemized reporting of invoices (summary report) is terminated?
24/11/2017.
It is planned not to cease to exist, but only significantly changes in terms of issued and accepted accounts.

The tax rate for reporting data to be billed as an account issuer decreases from HUF 1 million to HUF 100,000. The scope of mandatory data is expanded, and from 1 July 2018, data on the invoice and invoice will be transferred to the CXXVII of 2007 on General Sales Tax. (hereinafter referred to as “VAT Act”) . In addition, the reporting is separated from the declaration and fulfilled as follows:

billing software, billing data will be transferred from the billing program immediately to the NAV in XML format via the Internet after the exhibition,
In the case of invoicing using the form (ie manual invoicing), the submission of the data must be done within 5 calendar days, in that the data of the invoice and the document covered by the invoice must be recorded on a web interface. In the case of a manual invoice, the deadline for submitting data is shortened if the bill contains a HUF 500,000 or more pass-on tax. In the latter case, the data supply must be completed on the day after the invoice is issued.
As invoice receivers , itemized data supply remains unchanged in connection with VAT returns and the right to deduct, the tax rate will be reduced to HUF 100,000 by 1 July 2018, but the data to be provided does not change. In order to perform the itemized data supply, the taxpayer can query the data of the invoices that he has issued to him from the NAV system, from the billing program to the NAV and the printed invoice based on the invoice data uploaded to the web interface.
What programs do you have to complete online data provision?
24/11/2017.
Available on the website of the Ministry of National Economy on the identification of the tax administration of the invoice and the receipt, as well as on the tax inspection of electronic invoices. (Hereinafter referred to as the “Draft”) of the NGM Decree (hereinafter referred to as “the Regulation” ), the requirements of the billing program must be such as to ensure that the invoice, electronically forwarded to the tax authorities. According to Article 2 (2) of the Regulation, a billing program includes the following: computer program, program function, program module, including online billing systems capable of issuing an invoice.

As a result, the computing program, the program function, the program module that is required to issue the invoice must fulfill the data supply. A taxpayer using a billing program is not exempt from the disclosure requirement, for example because the program he is using is foreign-funded.
3. The design determines the eligibility for electronic data provision as a requirement for a billing program. Does this mean that from July 1, 2018, should anyone change their billing program or transition to an upgraded version of it?
24/11/2017.
A taxpayer may use a non-data billing program until he or she is required to complete a data service, ie does not issue an invoice for another resident taxpayer with a tax amounting to or more than 100,000 HUF. The use of such a program by the NAV is not scheduled to penalize it. At the same time, the taxpayer using such a program also has an obligation to provide online account information when issuing the first account in which he transfers a minimum of 100,000 HUF to another resident taxpayer. You may incur fines if this obligation is not fulfilled or improperly fulfilled.

The reporting function of the billing program also required that taxpayers who decide to purchase a billing program should, when purchasing the program, consider whether they are able to provide the billing information online. This is due to the fact that, due to a change in the business situation or a reduction in the tax rate, a taxpayer may become an online account service provider who did not have a HUF 100,000 bill with a pass-through tax when the program was purchased.
4. Who is covered by the billing obligation? Will VAT registrants also have to prepare for data delivery?
24/11/2017.
The reporting obligation covers all domestic taxpayers registered in the country. Accordingly, VAT-registered persons must also provide data on their invoices with the tax payable to the other resident taxpayer with a minimum of HUF 100,000.
5. Are invoices with a minimum of HUF 100,000 for a resident taxpayer to be bundled with the billing program, or is it possible to transfer all the invoice data?
24/11/2017.
If a taxpayer only provides data on his accounts with a tax amounting to HUF 100 or more, the billing program must be able to detect the existence of the terms of the data provision for each invoice.

However, the taxpayer may also decide to disregard the tax threshold and – whether or not the invoice contains the tax due and the amount of the transferred tax – provides data for all his domestic taxpayers’ accounts. NAV also accepts voluntarily provided account data.
6. The invoice is only for VAT purposes. , but the XSD available on the onlineszamla.nav.gov.hu ​​website is more than that. Why?
24/11/2017.
According to the draft invoice program the invoice is at least VAT. according to the NAV and this taxpayer will have a legal obligation, but it is also possible to forward the above data.

The taxpayer may therefore decide that the data supply contains more than mandatory data streams as required by the law. This may be due, for example, to the fact that the file provided in the data service and sent to the NAV is also used for other purposes, such as an electronic account, at your own discretion.

The schema file describing the XML data file containing the account data (XSD) provides an opportunity for VAT TV. (for example, the taxpayer’s own decision or, for example, prescribed by the Act on Excise Duties).
7. Do you also need to provide data on non-domestic accounts?
24/11/2017.
The reporting obligation is independent of the geographical location of the invoice, it must be borne in mind that the taxpayer who is required to be invoiced must be a registered taxpayer within the country and that the bill contains at least HUF 100,000 for other domestic taxpayers. The reporting technique will be such that it will not cause any problems if the data is not sent from home.
8. Who is responsible for and who is the responsibility of an online account for the account details?
24/11/2017.
The reporting obligation to be fulfilled on the account data is the taxpayer (ie the supplier, service provider) who is obliged to issue the invoice even if the invoice is issued by his authorized representative by his / her mandate and representation. The VAT tv. (2) of Section 160 of the Banking Act, the debtor is jointly and severally liable for the fulfillment of statutory obligations related to the issue of the bill. (At the same time, technically, in this case, the billing program will have to fulfill the data supply without the need for manual intervention in the data reporting technique.)
9. Do the billing program still have an adatexport function next to the data service?
24/11/2017.
The adatexport function of the billing program serves to allow the taxpayer who is subject to control to transfer the full data content of the accounts to the revision in electronic form and manner that can be handled by the tax authorities. Accordingly, the data exportation concerns the data content of the taxpayer’s invoice generated by all the billing programs, not just the invoices to which the data are to be provided.

Thus, the billing program must have an adatexport function after 1 July 2018, even after the introduction of an online data provision obligation for an invoice containing at least HUF 100 000 for a tax invoiced with the other domestic taxpayer . The prerequisite for terminating this feature is that the online reporting obligation to be performed from the billing program covers all taxpayers’ accounts and their total data content.

The XSD of the data delivery from the billing program was designed to be suitable for data export. It is expected that this XSD will not be mandatory for data export, the taxpayer may decide to use this XSD for adatexport or set out in the Annex to the Regulation.
10. To what extent is it necessary to examine whether the data delivery from the billing program has been implemented immediately?
24/11/2017.
According to the Draft, the billing program must forward the invoice to the NAV. As a rule, the data must be delivered at the exhibition immediately. The draft also specifies when this invoice is issued when it is issued. It stipulates that the invoice is deemed to be issued at the time when the billing program closes the data of the invoice produced. According to the foregoing, the data supply (in principle) must be fulfilled at the time from which the data of the given serial number can not be overwritten from the date of the invoicing program, even if the data of that particular serial number is only rebooked with a document with a single invoice ( modifying, cancellation account).

Of course, instantaneousness is to be interpreted within the limits of reasonableness, such as when a taxpayer has set up his own business system so that at the same time the approval of hundreds of accounts and the closure of that data will be realized, immediate forwarding will also occur if the billing can take up to several hours.
11. In the case of invoices over the 100,000 HUF tax limit, manual billing is prohibited?
24/11/2017.
No such provision is expected, from July 1, 2018, a data supply must be made for a bill issued to all domestic taxpayers with a tax with a value of HUF 100,000 or more, regardless of how the invoice is made.

As stated in the answer to question 1, it is planned that when an invoice containing a tax with a minimum of HUF 100,000 for a taxpayer is issued using a form (such as a bill), the data is provided 5 within a calendar day, in such a way that the data is recorded on a web interface. However, if such an account contains an ex-tax amount of HUF 500 or more, then the data supply must be made on the day after the bill is issued. If the manual invoice is VAT tv. recording of a mandatory content content on the web interface is too burdensome for the taxpayer, it may be appropriate to switch to a billing program.
12. Do you need to be included in the bill to have it entered into the online system?
24/11/2017.
The billing program must provide data on the invoiced invoice, that is to say, an invoice that no longer provides for the possibility of indicating new data or deleting or overwriting any of its data, and accordingly, after providing the data, the data of the account with the supporting data supporting the data supply to the NAV may be supplemented.

It is desirable to retrieve the reply message sent by NAV on the fulfillment of the data supply retrievable.
13. Will PTGSZLAH remain after 1 July 2018?
24/11/2017.
On the PTGSZLAH form the data of the invoices issued instead of the receipt for the non-taxable person must be included. The online billing service is required to fulfill the invoices issued for the other domestic taxpayer and containing at least HUF 100 000 tax. There is no obstruction between the two types of data supply, the PTGSZLAH is not expected to be terminated.
14. The invoice for sales to another Member State or a third country does not include any assigned sales tax. Do not you have to provide these information? Will the recapitulative statement remain?
24/11/2017.
It is not obligatory to submit data on an account invoiced with an invoice for an exempt supply to another Member State or third country. The recapitulative statement obligation (Form A60) is not affected by the introduction of the online billing service obligation.
15. If an invoice is issued for the Hungarian VAT number of a company in another Member State by charging the sales tax, will the data on the invoice be reported?
24/11/2017.
Yes, if the current sales tax passed on the invoice exceeds or exceeds HUF 100 000, considering that a transaction between domestic taxpayers occurs in the case in question.
16. Do the data on a domestic transaction with a reverse charge be reported without a limit value? If so, can you complete the 7-8 pages of the VAT Declaration?
24/11/2017.
In the absence of a transposed tax, the reporting obligation does not cover VAT. Section 142 of the Companies Act. The introduction of an online billing service obligation does not therefore affect – VAT declarations 07-08. – Tax Declarations to be made for transactions involving certain cereals, oilseeds and steel products subject to reverse taxation.
17. Is the recipient of the invoice obliged to verify that the issuer of the invoice has fulfilled its reporting obligation?
24/11/2017.
The recipient of the invoice is expected to query the accounts of the accounts that the issuer of the invoice has provided data after June 30, 2018. The availability of account information provided by the account issuer can make it easier for the invoice recipient to prepare invoice data (summary report) to be executed in the VAT declarations and to know the invoicing partner’s online invoice service experience, its completeness or lack of conformity to assess the partner’s behavior and reliability may be suitable. In the light of this, it is expedient to know the account information provided by the account issuer after June 30, 2018,
18. Do you need to press the button or do you need to perform the billing program automatically?
24/11/2017.
Data must be automatically transmitted from the billing program without human intervention.
19. If the billing program does not send you online immediately, what penalty can the developer of the billing program expect?
24/11/2017.
The taxpayer’s sanction on the developer is set out in the CL. (1) of the Act on the Rights of the Child (hereinafter referred to as “Art.”). According to the aforementioned provision of Art., A violation of the obligation laid down in this Act, a law imposing a tax liability or other legislation based on the authorization of these laws may be imposed on the private individual for up to 200 thousand HUF and other taxpayers shall be liable to a fine of up to 500,000 forints. It is to be noted that pursuant to Article 229 of the Art. – effective July 1, 2018, the private individual taxpayer – due to the failure of the person concerned – pertaining to the failure to fulfill his reporting obligations (or late, incomplete, erroneous or unaddressed) forint

The fact that a taxpayer using a billing program is what and how to claim from the developer in the case of a given default, not a tax law but a civil law issue to be clarified by the contracting parties.
20. In case the subscription period of the billing program expires, can the developer require the user to purchase the updates due to the data delivery feature?
24/11/2017.
Legislation on taxation does not and are not expected to give the developer or vendor an update to the billing program. The question of whether a developer or a sales person may claim from the program user is a civil law issue to be clarified by the contracting parties.

posted under SAF-T, SII

Custom SAP Add-On Solution for SII



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SAP Solution for SAF-T

  • Our add-on completely run inside SAP
  • Integrate with PI/BizTalk
  • Standart SAP Authorization
  • All Developments under a package
  • You can use our custom connector for outbound tasks.
  • Globally registered namespace /S4FN/
  • Own customization tables,
  • Own transaction codes and menus
  • Installation just required importing transport files


Implementations

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  • SAF-T for France
  • SAF-T for Lithuania
  • SAF-T for Norway
  • SAF for Hungary

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Hungary Online Account System

The Online Account System

From 1 July 2018, it is obligatory to provide data on invoices for transactions between domestic taxpayers with VAT of at least 100 thousand HUF.

The data on the data of the invoices issued and the documents with a single invoice shall be submitted electronically from 1 July 2018, shortly after the exhibition. When billing with a billing program, the billing information is transmitted immediately from the billing program to the NAV without human intervention, via public internet, immediately after the invoice has been made.

For billing using a bill, such as a billing balloon, that is, manual billing, your account details must be recorded on a web interface. The reporting must be completed within 5 calendar days. This deadline is shortened when the bill contains a passphrase of HUF 500,000 or more. The details of the invoice containing the VAT amount of 500,000 HUF or more must be recorded on the web site after the day the bill is issued.

In principle, the disclosure obligation covers invoices for transactions between domestic taxpayers in which they have a VAT of 100,000 HUF or more.

The introduction of online data provision and the establishment of a data management system are aimed at further bleaching the economy by reducing tax evasion. This is complemented by the free online billing feature of NAV. With the development, large volumes of account traffic become visible and trackable to NAV, so it can be more effective for risk management and can increase revenue abruptly.

In the Online Account System

  • real-time data from NAVs will be sent from the invoiced accounts,
  • invoices issued can be inquired by account holders and account issuers,
  • large amounts of accounts are quickly available for effective risk analysis and control, which helps to detect tax evasion,
  • By automating data delivery, administrative burdens are reduced in billing program users,
  • the new system triggers the aggregated data service of bill issuers,

The solution is based on a complex IT system group that is capable

  • to receive, check and verify the sending of invoice data sent by the taxpayer via a system-system connection, the electronic standard message,
  • web interface to support the manual recording of account data,
  • with immediate access to account data to track economic activities and processes.

The Online Account helps NAV’s audit work, makes financial processes more transparent and broadens the scope of taxpayers.

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Custom SAP Add-On Solution for SII



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SAP Solution for SAF-T

  • Our add-on completely run inside SAP
  • Integrate with PI/BizTalk
  • Standart SAP Authorization
  • All Developments under a package
  • You can use our custom connector for outbound tasks.
  • Globally registered namespace /S4FN/
  • Own customization tables,
  • Own transaction codes and menus
  • Installation just required importing transport files


Implementations

  • SAF-T for Poland
  • SAF-T for France
  • SAF-T for Lithuania
  • SAF-T for Norway
  • SAF for Hungary

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S4FN SIIM

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SENDING INVOICES TO AEAT WITH ON-PREMISE SAP® SOLUTION

SIIM is a SAP  add-on which makes it easy to manage transfer of invoices to AEAT system. It will be mandatory to send invoices to AEAT system by July the first of 2017. For companies using SAP an add-on without updating system  is a big advantage to complete implementation on time.

 

In the event of legal requirements there is always a time pressure. Implementing a solution on time can be cumbersome in a    SAP  environment. Due to the an on-time solution is needed, implementing a SAP solution increases the costs.

Added Value with On-premise Add-On Solution

S4FN SIIM offers the following benefits:

  • Process of sending invoices can be done without any integration service. Add-On utilizes HTTP protocol to communicate with outer world, so a simple RFC HTTP connection is enough to integrate invoices to AEAT system. Using HTTP protocol leverages integrate add-on with other integration service. By generating all valid XML transformation inside SAP add-on doesn’t need any external system. So implementation effort on communication highly lowered.

 

A standard interface reduces the time and effort required to integrate the SAP invoices to AEAT.

  • Management of invoices are done centrally in one cockpit which is called SIIM. Users can do many task via this cockpit, view human readable HTML format, view XML format more technical, seeing reports of outgoing and incoming requests as xml format, seeing the status of the documents,  sending the documents, editing documents, uploading external invoices and many other.

 

Managing the invoices in a centralized manner increases transparency and reduces the risk of incorrect or missing invoices.

  • S4FN SIIM add-on doesn’t need any update on system or note implementation, highly lowering the implementation efforts.

Add-On checks the xml files generated before sending to AEAT to decrease the outgoing traffic generated by wrong XML structures.

Purchasing S4FN SIIM Add-On gives a ready to use solution to integrate invoices to AEAT on-time with lowest possible efforts.

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SAP SII Add-On Solution FAQ

Since you are offering the SAP add-on solution, why we need an “S4FN Server”? What the function it play?

 

S4FN server and S4C connectors are optional if you demand to use an extra service we can provide it.

It is an extra security layer. Some companies don’t want to give an access to SAP directly.

S4C provides a simple solution for this kind of scenarios.


Does your solution include Authentication/Digital Signature process?

 

AEAT services need a client-side SSL authentication. For this reason, you have to install a valid SSL certificate in your SAP system. That is the only requirement for our add-on to be able to call SOAP service directly inside SAP. If it is hard to implement on your side or it will cause some extra issue on your side, you can use our S4C connector. Additionally, if you have PI or something like a mediator service you can also use them.


The implementation of your solution only takes 2~3 weeks. Does it include the data mapping, system configuration, and all system connection setup?

 

Our add-on can be installed by importing transport files and has some own customizations.Our add-on generates all customization mappings and generates necessary XML representations according to extracted data from standard SAP tables and customizations.

Due to some companies firewall or transport mechanism, it could take longer time. This is the most time consumption for us. Apart from those, our add-on can be installed in 1-2 weeks.


Beside to buy your SAP add on, do we need to buy anything else to send file to Spain tax authorization?

 

You need a valid certificate.

While you are sending your files you should use authorized SSL certificate. This certificate can be installed to SAP ERP.

If you can install this digital certificate on your system, you don’t need anything extra or if you request we can help for it.

Another option is you can use your existing PI or PI capable system to use this certificate or you can use our S4C Connector for this purpose.​


Do we have to buy SAP cloud platform, Integration service, to send the file to Spain tax authorization?

 

​No. Tax agency mandates to use an authorized digital certificate while sending files.

You can get a valid certificate from companies authorized by AEAT.

Normally you should send your document in 4 business days to AEAT but this period will only be extended when the invoices have been issued by the recipient or by an accredited third-party,​ ​i​n these cases, the deadline will be 8 calendar days.


What is the function for your cloud solution in SaaS Model?

 

You don’t have to use our SaaS services, it is an optional choice. If you don’t have on-premise server capabilities you can use our services and  with our SaaS model we can provide an archiving solution or if you have an archiving mechanism we can adapt. Currently, you can use our XSD validation and archiving solutions. In SII Data transferred as XML representation to AEAT system. Before sending files to AEAT we do an XSD Validation. XSD Validation checks the XML against semantic issues so it guarantees that file semantically is valid. To be able to validate this XML we do an XSD check. Fact that SAP ERP is not capable of doing XSD check,  we have to that task outside of SAP. For XSD validation we use S4FN Connector. If you can implement an XSD validation logic on BizTalk,  you don’t have to use any extra component.


Do we have to buy your cloud solution if we buy your SAP add on?

 

No you don’t it is an another optional choice. Choosing a cloud-platform to send your files means you use a third-party to send your files. It extends sending deadline to 8 days which AEAT already documented that.


We use Biztalk. Can we use Biztalk to send file to and receive file from AEAT directly?

 

Our add-on uses HTTP calls to send files, a BizTalk mapping has to be implemented to send files to AEAT system. BizTalk can be placed in-between to systems AEAT and add-on for transferring.To be able to send files AEAT only requirement is to have a valid digital SSL certificate, you can get it from the authorized parties.


SAP notes mentions if we want to use SAP solution for SII, we need to buy SAP add on and SAP Cloud Platform, Integration Service, which charge monthly fee.  Do we have to buy the SAP cloud service?

 

Choosing a cloud-platform to send your files means you use a third-party to send your files.

It extends sending deadline to 8 days which AEAT already documented that. You don’t have to buy SAP cloud to service for our own implementation.


Where is data saved regarding your SAP add on?  Is it saved on your server?

 

All files kept inside SAP, in /S4FN/ prefixed custom tables.


If we buy S4FN SAP add on, do it need any configuration?

 

Our own technical consultant and project managers are going to do all configurations.


If you do the configuration, will you leave us your configuration document?

 

Yes. You will get all technical documentations.


If we buy your SAP add on and use your S4FN Connector instead of build the XSD validation, do you charge us extra money?  Is S4FN connector a part of add on package?

 

It is a free component, we don’t charge any extra money. It is the part of the on-premise solution.


What is the whole test procedure (from extracting information from SAP >sending to AEAT> receiving confirmation from AEAT) for  using your S4FN connector or building a XSD validation in Biztalk?  Will your implementation team do this testing?   

 

Yes, we do the full cycle test.


Do we have to apply any SAP OSS notes, so our SAP system can talk with your Add on smoothly without any issue?

 

No. No need to any upgrade. If in any case an object not in your system, we change it and move with a external transport in our namespace without affecting your system.


You mentioned that all your information are stored in custom table.  Where does the custom table sit: in our server or your server?  What is the landscaping to use your add on?

 

All data and program codes placed in your SAP server.  

All our developments made on the version SAP EEP 6.0 EHP7.

If you choose to use connector component, it requires 2GB RAM 2 Core CPU 100GB Storage Machine with Linux or Windows OS.

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SAP S.I.I. Solution for Spain

SAP SII Add-on  Solution Architecture

 

 

The Tax Agency introduces a new VAT management system based on Immediate Supply of Information (SII).

  • Taxpayers subject to the SII (and those choosing to adopt it voluntarily) must send details of their billing records within four days via online filing on the Tax Agency website. However, during the first six-monthly period in which the system is in place, taxpayers may avail of an extraordinary eight-day extension in the immediate supply of information period (both terms exclude Saturdays, Sundays and national holidays).
  • They can file and pay their periodical VAT self-assessments ten days later than usual.
  • They will no longer be required to file forms 347 (third-party transactions), 340 (record books) and 390 (annual VAT summary).
  • Taxpayers can contrast the information in their Record Books with the information supplied by their clients and suppliers, provided these are included in the system,

 

Data Flow

 

S4FN SAP Solution Properties

End to End On-Premise Solution,

Our add-on completely run inside SAP

Well known protocols RFC/HTTP 

XML creation occurs inside,

Edit final SOAP message in emergency cases,

Update existing data or Insert external data via CSV upload,

Integrate with an integration service like PI or BizTalk

Standard SAP Authorization

All Developments under a package

You can use our custom connector for outbound tasks.

Globally registered namespace /S4FN/

Own customization tables,

Own transaction codes and menus

Installation just required importing transport files

All transactions accessed via custom menu activated with S4FN SII solution

Custom authorization objects according to SAP standards enable authorization management.

S4FN has its own namespace globally registered.

S4FN SII Solution runs on SAP ECC, compatible with regulations covers extraction of data and creation of XML structure, sending xml to Tax Agency

 

 

 

posted under SII

Custom SAP Add-On Solution for SII



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